Typically, lien searches begin at the Secretary of State’s office before moving to the local and county level, and then onto the discovery phase of potential hidden liens. It’s an extensive process but a necessary one. Unexpected liens can jeopardize a deal, impact the price of a company, or cause post-closure issues. Here are some examples of hidden liens and some tips for improving your search strategy.
Mechanic liens
A mechanic lien is a guarantee of payment to builders, contractors, construction firms, and related entities that build or repair structures. These liens extend to suppliers of materials as well as subcontractors. All jurisdictions have some form of mechanic or materialmen’s lien.
For example, a property owner may hire a contractor to oversee a project. The contractor then hires a subcontractor to assist with the job. If the contractor fails to pay the subcontractor, the latter can file a mechanics lien against the property owners – even if they have never met or entered into any form of agreement.
As you embark on a mechanic lien search, there are several nuances to consider.
Did you know?
Mechanic lien requirements are not uniform and vary by state in areas such as preliminary notice, cost, duration, and the extent of the notice. Two things are consistent: mechanic liens are filed in the county where the property is located, and some form of notice must be issued to the property owner (although the notice requirement varies).
The intent of the filing is to create a window of time in which the parties can work out a deal. If none is reached, then the lienholder should file a lawsuit to maintain the claim. If no lawsuit is pursued, then liens should come off the books, although laws and procedures can vary.
The general rule for all liens, even mechanic liens, is “first in time/first in right”. Yet some mechanic liens laws permit a filing to relate back to the first contract to the contractor/owner and that agreement could pre-date the mortgage.
Some states have super priority liens, a limited but powerful tool where a mechanic lien can “take down” a prior claim. For example, Illinois has a special rule regarding "enhanced value” section 16 MLAct, which gives mechanic liens legal standing even if they are filed post-mortgage if they have enhanced the value of the property.
Mechanic liens do have a shelf life, and, again, this can vary by jurisdiction. In California, a mechanic lien is good for 90-days, while in Florida they are good for a full year after filing although the owner has a right to file a Notice of Contest of Lien during the one-year period.
Deutsche Bank Trust Co. Americas v. First River Energy LLC
One of the primary goals of the UCC is to promote certainty and predictability in commercial transactions. But the adoption of nonstandard UCC provisions, like those in Texas, or the imposition of certain state law statutory rights, like those in Oklahoma, can introduce chaos to UCC’s standard order and reliability. Deutsche Bank Trust Co. Americas v. First River Energy LLC illustrates the problems that can arise when there are conflicting laws and liens from multiple parties.
Deutsche Bank AG New York Branch, along with other banks and financial institutions, made a loan to First River Energy, a Delaware LLC. First River Energy then engaged with numerous upstream producers of oil and gas in Texas and Oklahoma.
In November and December 2017, First River was unable to fulfill its payment obligations according to the terms of the credit agreement with Deutsche Bank. First River also failed to pay its upstream vendors for oil and gas purchases in December. The company filed for bankruptcy in January 2018.
Deutsche Bank had a legal basis to claim a first-priority security interest in the borrower’s assets. The Texas producers also claimed priority due to their state’s version of the UCC that governs perfection and priority of liens for oil produced in Texas. The Oklahoma producers claimed priority due to the Oklahoma Lien Act, which states that "the interest owner's oil and gas lien created by the Lien Act is not a UCC Article 9 security interest but rather arises as part of a real estate interest of the interest owner in the materials."*
The facts suggested enough uncertainty to lead to litigation because of the question regarding the true character of an oil and gas interest. Is it real property or personal property?
*Deutsche Bank Trust Co. Americas, Agent v. First River Energy LLC (In re First River Energy LLC), Adv. Case No. 18-05015-CAG, 2019 Bankr. LEXIS 749, at *41 (quoting Okla. Stat. Ann. tit. 52 § 549.3(A), cmt. a).